Inbox assistant
Helps categorise mail, prepare reply drafts and coordinate calendar work. Your team approves outgoing communication.
An AI assistant for email and everyday admin.
AI agents for inbox triage, reply preparation and a clearer view of priorities. Set up, connected and managed, with you in control.
THE STARTING POINT
Sorted email. Drafts ready for review.
Start with one recurring task in one inbox: sorting messages, preparing reply drafts or tracking unanswered requests. We agree which task is included, set up access and review rules, and maintain the workflow. Your team approves outgoing messages and handles exceptions.
- One inbox and one agreed workflow
- Reply drafts for your review
- Working-day briefings and escalations
- A named Marvix Digital contact
WHAT IT LOOKS LIKE
MARVIX DIGITAL / YOUR WORKDAYIllustrative example
Can you send us a quote?
Hi, could you confirm availability and pricing for next week?
Enquiry identified. Context checked. Reply drafted.
Thanks for getting in touch. I’ve prepared the request for our team to check availability and confirm pricing.
Ready for your review
Pricing needs your confirmation.
Human approval before anything is sent.
Specialist roles. One accountable partner.
These are the roles in the Marvix Digital system. Your agreed scope determines which capabilities are connected and enabled.
Finance assistant
Helps collect invoices, extract information and flag missing fields. Accounting decisions, posting and payments remain separately controlled.
Coordination assistant
Brings priorities and exceptions into one conversation. Helps you see what is prepared, what is waiting and what needs your decision.
The pilot is one agreed workflow, not an entire AI department. Extra roles, custom integrations and broader autonomy are evaluated separately after the first result.
START SMALL. BUILD CAPACITY.
Your AI team grows with your business.
Start with one useful admin workflow. Build toward a business that depends less on you for every detail. Each expansion follows a proven result and a clear business need.
- Start here
Administration
Inbox triage, reply drafts, calendar support and a useful daily brief.
A calmer working day
A request arrives. A reply is prepared, the missing information is flagged and your reviewer gets a clear next step. The first pilot covers one agreed inbox workflow.
- Expansion path
Delivery & operations
Document collection, handoffs and customer updates.
Smoother work after the sale
An onboarding checklist or customer update is prepared from verified job information. Your team handles exceptions and approves commitments.
- Expansion path
Marketing
Content preparation, campaign coordination and review of what performs.
A more consistent presence
An approved brief becomes draft content and a campaign checklist. Your team reviews accuracy, brand voice and publication.
- Expansion path
Sales
Enquiry handling, proposal preparation and pipeline follow-up.
Fewer opportunities left waiting
An enquiry becomes a proposal draft and a follow-up task. Your team confirms the price, terms and what you can deliver.
- Expansion path
Leadership support
Shared knowledge, useful reporting and preparation for better decisions.
A clearer view of the business
Agreed reports and company knowledge help prepare a decision brief. Leadership keeps responsibility for strategy, people and final decisions.
Start where you already work.
We check the exact account type, permissions and supported connection before making a commitment. Mailbox, calendar, chat and finance systems are not interchangeable.
Gmail, Outlook & your calendar
Tell us whether your email runs on Google Workspace, Microsoft 365 or another service. We check the account type, permissions and required actions before confirming a connection. Using the Outlook app alone does not confirm compatibility.
A conversation with your team
We choose the operating channel together. Drafts and decisions should stay close to the tools your team uses.
Your business systems
ERP, accounting and CRM connections need a separate integration review and written scope.
What is a managed AI workflow?
A managed AI workflow connects a defined task to your existing tools. Marvix Digital sets up the steps, checks outputs and maintains the agreed workflow. For an inbox pilot, AI can classify incoming messages, prepare a reply and flag exceptions for a person to review.
How is this different from using ChatGPT myself?
A chat tool helps with a task you bring to it. A managed workflow also defines the trigger, approved data sources, review step and handover between tools. You still need a process owner; Marvix Digital handles the agreed implementation and ongoing technical work.
Can an AI assistant work with Gmail or Outlook?
Tell us whether you use Google Workspace, Microsoft 365 or another provider, and whether the mailbox is personal or shared. We check access permissions, administrator approval and the required email and calendar actions before confirming compatibility. An Outlook app alone does not tell us which service hosts your email.
Does an AI employee replace a person?
“AI employee” describes a set of software workflows, not an autonomous member of staff. A person stays responsible for professional judgement, commitments and approvals. Start with one repeated administrative task and expand only when its results justify it.